Training and Workforce Administrator

**Please Note: This Role Does Not Offer Sponsorship**

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Job Title: Training & Workforce Administrator
Location: This is an on-site role working at our beautiful location in the village of Market Overton, Rutland.
Job Type: Part Time – 16 hours per week
Working Pattern: Flexible working pattern to be agreed (typically over two full days, four half days or another agreed arrangement)
Salary: £11,562 per annum (FTE £28,898) (Pay Point 9 – £13.86 per hour)



About Us -

The Lodge Trust CIO is a Christian charity based in Market Overton, Rutland, providing supported living, residential care, day opportunities, and work-based activities for adults with learning disabilities. Our mission is to create a community where people are valued, encouraged, and empowered to live life to the full.

Our 20-acre rural site includes homes, workshops, a café, gardens, woodland, and a camping and caravan site. Rooted in Christian values of compassion, respect, and kindness, we seek to create a welcoming community where dignity, independence, and personal growth are encouraged.

Role Purpose –

As our Training & Workforce Administrator, you will play a vital role in ensuring our colleagues receive the right training at the right time while supporting effective workforce planning across the organisation.

Working closely with the Training & Compliance Manager and operational leaders, you will coordinate training programmes, maintain accurate workforce records, administer staff rotas, and produce compliance information that helps us deliver safe, effective and well-led services. This is an excellent opportunity for an organised administrator who enjoys working with data, digital systems and people.



Key Responsibilities –

• Coordinate mandatory, refresher and specialist training programmes across the organisation
• Maintain accurate training records and monitor compliance using Click Learning and other workforce systems
• Manage training bookings, attendance records, certificates and evaluation documentation
• Support new starter inductions by monitoring progress and maintaining induction records
• Provide administrative support for competency assessments, supervision records and staff development reviews
• Administer the organisation's staff rota using RotaCloud, ensuring training and staffing requirements are effectively coordinated
• Process annual leave requests and maintain accurate workforce information within RotaCloud
• Produce regular reports on training compliance, workforce planning and staffing information
• Analyse workforce data to identify overdue training, compliance risks and trends for managers
• Support CQC compliance, audits, inspections and workforce reporting, including maintaining the Adult Social Care Workforce Data Set (ASC-WDS)
• Contribute to continuous improvement by identifying opportunities to enhance workforce administration processes and digital system

What We're Looking For –

• An organised and highly accurate administrator with experience in a busy office or workforce administration environment
• Excellent planning and time management skills with the ability to manage multiple priorities and deadlines
• Strong Microsoft 365 skills, particularly Excel, Outlook, Word and Teams
• Confidence working with digital systems, databases and workforce information
• Experience producing reports and analysing data to support operational decision-making
• Excellent written and verbal communication skills with the ability to build positive working relationships across departments
• The ability to maintain confidentiality and handle sensitive information in line with GDPR requirements
• Experience using Learning Management Systems, RotaCloud or similar workforce management software would be advantageous
• Experience within health, social care or another regulated environment would be beneficial
• A proactive, methodical and solution-focused approach with pride in producing work of a consistently high standard
• Someone who is comfortable working within and supporting the Christian ethos and values of The Lodge Trust

Why Join Us –

• Be part of a unique, faith-based community where people and purpose come together
• Play a key role in supporting the development, wellbeing and success of our workforce
• Enjoy a varied role combining training coordination, workforce planning, administration and data analysis
• Work within a supportive team that values collaboration, continuous improvement and professional development
• Help ensure colleagues are equipped to deliver outstanding support for adults with learning disabilities
• Develop your career within a growing organisation committed to quality, compliance and excellent care

Additional Benefits –

• Company Pension Scheme – through our partnership with Standard Life
• 28 Days Annual Leave – including bank holidays (or equivalent time off)
• Up to 3 Extra Annual Leave Days – for each completed year of service
• Benenden Health Scheme – affordable healthcare cover
• Care Sector Discount Scheme – through Blue Light Card
• Ongoing Training & Development – to support your career growth
• Career Progression Opportunities – we promote from within
• Free On-Site Parking – convenient and cost-effective
• Café Discount – savings on food and drinks
• Refer a Friend Bonus – earn £200 when you bring great talent to our team 

Click here for the full job description 

Safer Recruitment Statement -

The Lodge Trust CIO is committed to safeguarding and promoting the welfare of adults at risk and expects all staff and volunteers to share this commitment. All roles are subject to an Enhanced Disclosure and Barring Service (DBS) check, including the Adults’ Barred List where the post involves regulated activity.

Applicants already registered with the DBS Update Service will be asked to provide their certificate number and consent for an online status check. Employment will also be subject to verification of identity and right to work in the UK, satisfactory references confirming conduct in previous roles (particularly in care or support settings), and confirmation of qualifications or professional registration where required.

The Lodge Trust CIO follows CQC Regulation 19 (Fit and Proper Persons Employed), Schedule 3 evidence requirements, and Skills for Care safer recruitment guidance to ensure all staff are suitable and safe to work in social care.